NJ Office of Homeland Security and Preparedness

OPPORTUNITY

The New Jersey Office of Homeland Security and Preparedness is seeking to hire a full-time position assigned to the Grants Management Bureau within the Administration Division.

We offer a generous benefit package for our full-time employees which includes vacation, personal and sick leave as well as 13 annual paid holidays, medical, dental and prescription plans, retirement plans, life insurance, flexible spending account plans, commuter Tax$ave program and professional development courses. For more information on careers at NJOHSP please visit: Careers | New Jersey OHSP.

This position will be an unclassified appointment, meaning it is at-will and serves at the pleasure of the agency. In addition, this position will be designated as “confidential” meaning it is not union represented. Applicants must meet the minimum job requirements as specified below.

POSTING #                         26-14-S

TITLE                                   Administrative Analyst 2

ISSUE DATE                       August 13, 2026

CLOSING DATE                 August 24, 2026       

SALARY                              $66,592.01 - $97,353.91*

LOCATION                          Hamilton, New Jersey or Newark, New Jersey

*Salary: For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current state employees, salary will be a promotional calculation.         

JOB DESCRIPTION 

The Grants Management Bureau is charged with the efficient and effective management and administration of federal and state homeland security grant funding to enhance New Jersey’s capability to prevent, protect against, respond to, recover from, and mitigate acts of terrorism and other catastrophic incidents.

As an Administrative Analyst 2 in the Grants Management Bureau, this position will support grant activities related to the five core grant phases: Planning, Application, Award, Management/Administration and Closeout. Duties will include but are not limited to:

• Assist with grant research and relevant planning activities.
• Participate in grant writing/grant applications.
• Participate and preparing grant awards, grant agreements, memorandum of understandings.
• Coordinate grant administration, management activities, to include preparing/maintaining financial reports, administer/reconcile accounts through financial systems/excel workbooks, reporting grant performance, etc.
• Conduct grant applications/grant recipient workshops.
• Conduct compliance monitor review of recipients to ensure compliance with federal/state regulations, as well as programmatic performances and prepare reports of findings/observations.
• Examine and analyze risks, internal controls, moderately complex reports, records, financial statements and/or systems for accuracy, completeness, and conformance to guidelines and statutes.
• Perform other grant management duties as defined by the Grants Management Bureau Chief.

REQUIREMENTS

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience.

Six (6) years of professional experience in work involving fiscal analyses and evaluation, budgeting, and management operations in government, business, and/or a management consulting firm, including or supplemented by twenty-one (21) semester hour credits in any combination of Accounting, Business Administration, Economics or Finance courses. OR

Possession of a bachelor's degree from an accredited college or university, including or supplemented by twenty-one (21) semester-hour credits in any combination of Accounting, Business Administration, Economics or Finance courses; and two (2) years of the above-mentioned professional experience. OR

Possession of a master's degree in Accounting, Business Administration, Economics or Finance; and one (1) year of the above-mentioned professional experience. OR

Possession of a doctorate degree in Accounting, Business Administration, Economics or Finance.

Note: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

Preference: Preference may be given to candidates with grant auditing, grant management, grant administration experience and a background in emergency services.

License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Resume Note: Eligibility determinations will be based upon information presented in resume only.  Applicants who possess foreign degrees (degrees earned outside of the U.S.) are required to provide an evaluation indicating the U.S. equivalency.

SECURITY CLEARANCE REQUIREMENT: Applicants should be aware that all NJOHSP employees must be a U. S. Citizen due to the fact that they need to be eligible to obtain a Secret or Top-Secret Clearance from the federal government.  U. S. citizenship is a requirement for obtaining such clearance.  Additionally, a criminal and personal background investigation is conducted on all NJOHSP personnel. The inability to obtain or maintain the required clearance will be a basis for dismissal from employment.  

REMOTE WORK OR ALTERNATE WORKWEEK PROGRAM: NJOHSP currently offers a hybrid work schedule of up to 2 days remote work provided you meet the requirements of NJOHSP’s Pilot Telework Program. NJOHSP also offers a flexible workweek with one day off per week or per pay period.  Approval is based on nature of work and operational needs.

NJ RESIDENCY REQUIREMENTS: In accordance with the New Jersey First Act P.L. 2011 c70, effective September 1, 2011, new public employees are required to obtain New Jersey residency within one (1) year of employment.

NJ ETHICS REQUIREMENTS: Applicants accepting employment with NJOHSP are required to adhere to the Conflicts of Interest Law N.J.S.A. 52:13D-12 et seq., the Uniform Ethics Code N.J.A.C. 19:61-1.1. et seq., and LPS Supplementary Ethics Code which may limit or preclude outside activities and/or outside employment.  Employees in certain positions are required to annually file financial disclosure statements.

EQUAL OPPORTUNITY: NJOHSP is an Equal Opportunity Employer and is committed to inclusive hiring and dedicated to diversity in our staff. We strongly encourage people from all groups and communities to apply.

NJ SAME Program Applicants: NJOHSP participates in the “State as a Model Employer of People with Disabilities” (SAME) program. If you are applying under the NJ “SAME” program, you must submit any of the supporting documentation specified in N.J.S.A. 11A:7-13.3 along with your resume by the closing date as indicated above. If you have questions, please email careers@njohsp.gov or call 609-584-4000.

NJOHSP provides reasonable accommodations to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application hiring process, please notify the agency via careers@njohsp.gov and request the ADA Coordinator contact you. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

TO APPLY: Interested applicants should submit a letter of interest/cover letter, resume, unofficial transcript, an independently prepared writing sample and State of NJ Application for Employment. All submissions must be received no later than 4 p.m. on the closing date. Failure to submit all required documentation may result in your disqualification from consideration.